I don’t see the “Print” option on the main menu in Word.

To add the “Print” option to the main ribbon, please do the following:

• Click on “File” 
• Click on “Options” 
• Click on “Customize Ribbon” 
• Click on “Home” 
• Click on “New Tab” towards the bottom of the screen 
• Name it “Print” and click “OK”.  A group called “New Group (Custom)” will appear below it. 
• Highlight the “New Group (Custom)” 
• Click on the down arrow next to “Popular Commands” 
• Click on “Commands NOT in the ribbon” 
• Find “Print Preview and Print” and click on “Add” 
• Click “OK” 
• The “Print Preview and Print” will now show on the Ribbon next to “Home” 

NOTE:  The same steps can be taken when configuring Excel and PowerPoint

What are all the font type labels in under the “Home” menu in Word?

This is called a “Quick Style Gallery”.  It allows you to see changes to your document or heading by just hovering over the different options.

How do I configure my “Quick Access Toolbar” in Word?

To configure the “Quick Access Toolbar, please do the following:

• Click on the down arrow next to the quick access toolbar 
• Choose the options that you would like to see on the toolbar 

NOTE:  The same steps can be taken when configuring Excel and PowerPoint

 

 

  

 

How do I save as a PDF in Word?

To save a document as a PDF, please do the following:

• After typing your document, click on “File”
• Choose “Save as Adobe PDF”
• Name the file and choose a location/folder to be saved in

NOTE:  The same steps can be taken when configuring Excel and PowerPoint

What is a “Backstage”?

The “Backstage” is what Microsoft refers to as “the set of commands you use to do things to a document.”  This is the same in across the entire Office 2010 suite.

Can I change the number of “Recent Documents” I see in Word?

Yes.  To do this, please do the following:

• Click on “File”
• Click on “Options”
• Click on “Advanced”
• Under the “Display” category, you’ll see “Show this number of Recent Documents”
• Change it to your liking

NOTE:  The same steps can be taken when configuring Excel and PowerPoint

How do I insert movies or sound in PowerPoint?

To do this, please do the following:

Click on “Insert” on the “Ribbon”

• Choose either “Video or Audio” under the “Media” group
• Choose the function that you would like and browse to its location and insert it

How do I use the formulas in Excel 2010?

For examples of commonly used formulas, please refer to the following link from Microsoft:

http://office.microsoft.com/en-us/excel-help/examples-of-commonly-used-formulas-HP005200127.aspx

When I open Access, it gives a “Read-Only” message

When opening Microsoft Access, you may see a message alerting you that the database is a “Read-Only”.  It gives this message because it is in a “Protected Mode” to prevent you from changing the “front end” or menu options.  Simply click on the “X” on the right of the message and continue working normally.

Microsoft Outlook 2010

My Calendar has disappeared

Click on the “Calendar” and check to see what “default” calendars are being displayed.  Add/remove check marks on the Calendars as needed.

 

How do I set up my “Out of Office” replies?

To set up an Out of Office reply, please do the following:

• Click on “File”
• The “Info” tab will be highlighted
• Click on “Automatic Replies (Out of Office)”
• Write your message as before and click the radio button that says “I am currently Out of the Office”
• Click “OK”

How do I set up my Signature?

To set up your email signature please do the following:

• Click on “File”
• Click on “Options”
• Click on “Mail”
• Click on “Signatures…”
• Click on “New” and provide a name for the signature
• Choose your fonts and size
• Type your signature
• Choose whether you’d like your signature to appear with “Replies/forwards”
• Click “OK” until you’re back to the main screen

                 

 

I see photo silhouettes at the bottom of my Outlook? 

To remove the photo silhouettes ( ), please do the following:

• In the main screen, click on “View” 
• Click on  “People Pane” 
• Choose “Off” 

 

 

How do I configure my “Quick Access Toolbar”?

To configure the “Quick Access Toolbar, please do the following:

• Click on the down arrow next to the quick access toolbar 
• Choose the options that you would like to see on the toolbar 

 

 

 

Idon’t see the “Copy/Paste” options on the main ribbon?

To add the Copy/Paste option to the main ribbon, please do the following:

• Click on “File” 
• Click on “Options” 
• Click on “Customize Ribbon” 
• Click on “Home(Mail)” 
• Click on “New Group” towards the bottom of the screen 
• Name it “Copy/Paste” and click “OK” 
• Highlight this group 
• Click on the down arrow next to “Popular Commands”
• Click on “Commands NOT in the ribbon”
• Find “Copy” and click on “Add”
• Find “Paste” and click on “Add”
• Click “OK”
• The “Copy/Paste” will now show on the Ribbon

  

 

 

For additional tips concerning Microsoft Outlook 2010, please visit the following site:

http://office.microsoft.com/en-us/outlook-help/basic-tasks-in-outlook-2010-HA101829999.aspx